Privacy policy
Last updated: March 24, 2021
The privacy of your data — and it is your data, not ours! — is a big deal to us. In this policy, we lay out: what data we collect and why; how your data is handled; and your rights to your data. We promise we never sell your data: never have, never will.
This policy applies to all products, services, conferences, meetups built and maintained by SKGTech NPO (AMKE) including this website, SKGTech’s Discord Server, DEVit Conference, SKGTech Meetup and events.
What we collect and why
Our guiding principle is to collect only what we need. Here’s what that means in practice:
SKGTech Discord
We collect your real name, email, and a bio you want to share with us. This information helps us verify your identity. Your email is and will always be kept private with us. The rest of the information will be available to other members so they can interact with you in a professional manner.
Billing information
When you pay for an SKGTech service, we ask for your credit card and billing address. That’s so we can charge you for service, calculate taxes due, and send you invoices. Your credit card is passed directly to our payment processor and doesn’t ever go through our servers. We store a record of the payment transaction, including the last 4 digits of the credit card number and as-of billing address, for account history, invoicing, and billing support. We store your billing address to calculate any sales tax due in the United States or VAT in the EU, to detect fraudulent credit card transactions, and to print on your invoices.
Website interactions
When you browse our marketing pages (i.e. this website or https://devitconf.org), your browser automatically shares certain information such as which operating system and browser version you are using. We track that information, along with the pages you are visiting, page load timing, and which website referred you for statistical purposes like conversion rates and to test new designs. We sometimes track specific link clicks to help inform some design decisions. These web analytics data are tied to your IP address and user account if applicable and you are signed into our Services.
We use third-party web analytics software like Google Analytics.
Anti-bot assessments
We may use CAPTCHA services across our services to mitigate brute force logins or spam protection. We have a legitimate interest in protecting our services and the broader Internet community from credential stuffing attacks and spam. The CAPTCHA service evaluates various information (e.g IP address, how long the visitor has been on the app, mouse movements) to check whether the data is possibly filled out by an automated program instead of a human. We retain these data via our subprocessor forever because they are used for anti-spam mitigation.
Cookies and Do Not Track
We do use persistent first-party and third-party cookies to store certain preferences, make it easier for you to use our services, and support third-party analytics. A cookie is a piece of text stored by your browser to help it remember your login information, site preferences, and more. You can adjust cookie retention settings in your own browser. To learn more about cookies, including how to view which cookies have been set and how to manage and delete them, please visit: www.allaboutcookies.org.
At this time, our sites and applications do not respond to Do Not Track beacons sent by browser plugins.
Voluntary correspondence
When you write to SKGTech or DEVit with a question or to ask for help, we keep that correspondence, including the email address, so that we have a history of past correspondences to reference if you reach out in the future.
We also store any information you volunteer like surveys. Sometimes when we do community interviews, we may ask for your permission to record the conversation for future reference or use. We only do so if you give your express consent.
Information we do not collect
We don’t collect any characteristics of protected classifications including age, race, gender, religion, sexual orientation, gender identity, gender expression, or physical and mental abilities or disabilities. You may provide these data voluntarily, such as if you include a pronoun preference in your email signature when writing into our Support team.
We also do not collect any biometric data. You are given the option to add a picture to your user profile, which could be a real picture of you or a picture of something else that represents you best. We do not extract any information from profile pictures: they are for your use alone.
How we approach mobile app permissions
We may offer optional mobile apps for DEVit. Our philosophy is to ask for the bare minimum of permissions from you to give you a great app experience with maximum privacy. By default, we have access to the network to ensure the app can connect to and communicate with the Internet. In most cases, we ask for permission just-in-time so that you can decide if you want to grant access to things like contacts, camera, and calendar.
It’s impossible for our apps to try to use a sensitive OS feature without requesting access explicitly from you, so you’ll always know exactly when and what we’re requesting. You will never be required to grant any permission (although a given feature may not work or work well without it).
When we access or share your information
Our default practice is to not access your information. The only times we’ll ever access or share your info are:
To provide products or services you’ve requested
We do use some third-party services to run our applications and only to the extent necessary process some or all of your personal information via these third parties. You can view the list of third-party services we use in each service:
SKGTech
| Third-Party | Reason | Their Privacy Policy |
|---|---|---|
| Google Workspaces | Store and process your data | Privacy Policy |
| Mailchimp | Send email campaigns | Privacy Policy |
SKGTech Website
| Third-Party | Reason | Their Privacy Policy |
|---|---|---|
| Google Analytics | Website Analytics | Privacy Policy |
SKGTech Discord
| Third-Party | Reason | Their Privacy Policy |
|---|---|---|
| Discord Server | Provides the Chat Service | Privacy Policy |
| Heroku, a subsidiary of Salesforce | Provides hosting services to the onboarding bot 'skgbot' | Privacy Policy |
DEVit - as per ‘SKGTech’ and in addition:
| Third-Party | Reason | Their Privacy Policy |
|---|---|---|
| Slack, a subsidiary of Salesforce | Provides the Chat Service for the DEVit conference | Privacy Policy |
| Pretix | Provides ticketing service for the conferance | Privacy Policy |
| Mollie | Payment Processor | Privacy Policy |
| Paypal | Payment Processor | Privacy Policy |
To investigate, prevent, or take action regarding restricted uses.
Accessing a member’s account when investigating potential abuse is a measure of last resort. We have an obligation to protect the privacy and safety of both our members and the people reporting issues to us. We do our best to balance those responsibilities throughout the process. If we do discover you are using our products for a restricted purpose, we will take a proprortionate action.
Your rights with respect to your information
At SKGTech, we apply the same data rights to all members, regardless of their location. Currently some of the most privacy-forward regulations in place are the European Union’s General Data Protection Regulation (“GDPR”) and California Consumer Privacy Act (“CCPA”) in the US. SKGTech recognizes all of the rights granted in these regulations, except as limited by applicable law. These rights include:
- Right to Know. You have the right to know what personal information is collected, used, shared or sold. We outline both the categories and specific bits of data we collect, as well as how they are used, in this privacy policy.
- Right of Access. This includes your right to access the personal information we gather about you, and your right to obtain information about the sharing, storage, security and processing of that information. Τhis applies to information SKGTech collects about you.
- Right to Correction. You have the right to request correction of your personal information.
- Right to Erasure / “To be Forgotten”. This is your right to request, subject to certain limitations under applicable law, that your personal information be erased from our possession and, by extension, all of our service providers. Fulfillment of some data deletion requests may prevent you from using SKGTech services because our services may then no longer work. In such cases, a data deletion request may result in closing your account.
- Right to Complain. You have the right to make a complaint regarding our handling of your personal information with the appropriate supervisory authority. To identify your specific authority or find out more about this right, EU individuals should go to https://edpb.europa.eu/about-edpb/board/members_en.
- Right to Restrict Processing. This is your right to request restriction of how and why your personal information is used or processed, including opting out of sale of personal information. (Again: we never have and never will sell your personal data).
- Right to Object. You have the right, in certain situations, to object to how or why your personal information is processed.
- Right to Portability. You have the right to receive the personal information we have about you and the right to transmit it to another party.
- Right to not be subject to Automated Decision-Making. You have the right to object and prevent any decision that could have a legal, or similarly significant, effect on you from being made solely based on automated processes. This right is limited, however, if the decision is necessary for performance of any contract between you and us, is allowed by applicable law, or is based on your explicit consent.
- Right to Non-Discrimination. This right stems from the CCPA. We do not and will not charge you a different amount to use our products, offer you different discounts, or give you a lower level of customer service because you have exercised your data privacy rights. However, the exercise of certain rights (such as the right “to be forgotten”) may, by virtue of your exercising those rights, prevent you from using our Services.
Many of these rights can be exercised by signing in and directly updating your account information.
If you have questions about exercising these rights or need assistance, please contact us at [email protected] or at SKGTech AMKE, Kolokotroni 42, Evosmos, 56224 Thessaloniki, Greece. For requests to delete personal information or know what personal information has been collected, we will first verify your identity using a combination of at least two pieces of information already collected including your user email address. If an authorized agent is corresponding on your behalf, we will first need written consent with a signature from the account holder before proceeding.
If you are in the EU, you can identify your specific authority to file a complaint or find out more about GDPR, at https://edpb.europa.eu/about-edpb/board/members_en.
How we secure your data
All data is encrypted via SSL/TLS when transmitted from our servers or third-party providers to your browser. The database backups are also encrypted.
Most data are not encrypted while they live in our database (since it needs to be ready to send to you when you need it), but we go to great lengths to secure your data at rest.
Location of site and data
Our services and other web properties are operated in the European Union. If you are located in the US or elsewhere outside of the EU, please be aware that any information you provide to us will be transferred to and stored in the European Union. By using our Site, participating in any of our services and/or providing us with your information, you consent to this transfer.
Changes & questions
We may update this policy as needed to comply with relevant regulations and reflect any new practices. You can view a history of the changes to our policies since early-2021 on GitHub. Whenever we make a significant change to our policies, we will also announce them on our Discord Server.
Have any questions, comments, or concerns about this privacy policy, your data, or your rights with respect to your information? Please get in touch by emailing us at [email protected] and we’ll be happy to answer them!